Email Sample Template #1

(cut & paste and/or edit as-needed):

Dear Parents of Mr./Mrs./Ms. ___(teacher’s name)___,

On Wednesday, March 15th from 8am to 12 Noon is Canyon View’s most important fundraising event of the year called Jog-A-Thon and we’ll need your help at school.  If you have just 70 minutes to spare during our classroom’s assigned jogging session, then you are in for a treat.  We need volunteers (parents, grandparents, family relatives are welcome) to help mark the running bibs of our classroom.  We need 1 person per 4-5 students.  If you can make yourself available from _(enter check-in time)_____ to __(enter coold down time)____ on March 15th, please contact ___(room rep name and email address)_____.

You will enjoy this fun & rewarding experience as the kids have fun running/walking around the track and listening to DJ music.  Our Stellar Star mascot will make an appearance and cheer everyone on.  We’ll have the fire department and of course awards for the top boy & girl with most laps completed in the classroom.  We’re told there may even be real superheroes making an appearance….but, not yet confirmed.  We’re keeping our fingers crossed!

In order for your child(ren) to participate in running/walking during Jog-A-Thon, EVERY STUDENT must have a waiver signed. The online Jog-A-Thon Waiver can be found here>  https://form.jotform.com/70281317630954

Every student will be receiving a 10th Anniversary Jog-A-Thon T-Shirt for participating in this event.  This year all students will get the same colored T-Shirt as it represents a complete team effort to raise these necessary funds for school.  Each year, parents, grandparents, and family friends want to buy these T-Shirts as well to support the school and show their Canyon View pride.   To purchase these extra T-Shirts, visithttp://www.mycanyonviewpta.org/jog-a-thon-store/

For those parents who just can’t simply be there to volunteer or cheer on your child(ren), Jog-A-Thon organizers are offering something NEW this year called Family Sticker SUPER-GRAMS!  It’s a way to send a surprise personalized message to your child(ren) before they run/walk around the track.  To purchase these SUPER-GRAMS, visit: http://www.mycanyonviewpta.org/jog-a-thon-store/

Jog-A-Thon registration will be opening Feb. 21st, so until then, you’ll want to:

 

Sincerely,

Your Name & Email
Room Rep for _____________